Initiating Projects

  • Approaching company decision makers, senior management, board members of societies, authorities
  • Obtain support of the idea to organize the event
  • Identify event requirements and analyze realistic and achievable goals

Bid Materials

  • Application with accurate and specific information in compliance with the event policies and requirements

Upon confirmed agreement the following activities are initiated

  • Appoint project manager
  • Target potential participation and create mailing lists
  • Developing promotional material
  • Assistance and coordination of Scientific Program

Budgeting

  • Expenditure and revenue report with regular updates
  • Calculation of break-even registration fee
  • Risk assessment and contingencies
  • Final post-event balance report

Financial Management

  • Agree on fair organization management fee
  • Establish rules and regulation on profit sharing
  • Calculation of bad debt reserve and credit collection

Exhibition and Sponsorship

  • Contacting and meeting with potential exhibitors
  • Mapping exhibition area
  • Providing exhibition support including promotional sessions
  • Assistance in retaining sponsorship

Graphics, Printing and IT

  • Design, printing and distribution of announcements, program, abstract book and CD, advertising
  • Website design and maintenance
  • Registration and website tracking system

Technologies

  • State-of-the-art audiovisual equipment
  • Live satellite transmission upon request
  • Simultaneous translation
  • Bar-code labeled registration system

Venue and Accommodation

  • Provide optimal solution for event requirements
  • Provide choice of accommodations to meet participants’ needs
  • Full management of accommodations including pre and post conference requests

Social Program and Catering

  • Planning of social events, welcome reception, gala dinner
  • Entertainment programs geared to event participants
  • Educational tours
  • Accompanying persons program and guided tours

Event Staff

  • Multilingual hostesses
  • Interpreters, technicians, logistical staff
  • Security and local authority services

Pre and Post Event Tours

  • Tours specifically designed for event participants
  • Professional multi-lingual tour guides
  • Small groups for pleasurable sight-seeing with colleagues

Special Services

  • Enhancing and developing mailing lists
  • Locating new potential audiences
  • Successfully expanding participation

 

Contact Us

Thank you for sending us an email. We will get back to you as soon as we can.

Start typing and press Enter to search

Font Resize
Contrast