Initiating Projects

  • Approaching company decision makers, senior management, board members of societies, authorities
  • Obtain support of the idea to organize the event
  • Identify event requirements and analyze realistic and achievable goals

Bid Materials

  • Application with accurate and specific information in compliance with the event policies and requirements

Upon confirmed agreement the following activities are initiated

  • Appoint project manager
  • Target potential participation and create mailing lists
  • Developing promotional material
  • Assistance and coordination of Scientific Program

Budgeting

  • Expenditure and revenue report with regular updates
  • Calculation of break-even registration fee
  • Risk assessment and contingencies
  • Final post-event balance report

Financial Management

  • Agree on fair organization management fee
  • Establish rules and regulation on profit sharing
  • Calculation of bad debt reserve and credit collection

Exhibition and Sponsorship

  • Contacting and meeting with potential exhibitors
  • Mapping exhibition area
  • Providing exhibition support including promotional sessions
  • Assistance in retaining sponsorship

Graphics, Printing and IT

  • Design, printing and distribution of announcements, program, abstract book and CD, advertising
  • Website design and maintenance
  • Registration and website tracking system

Technologies

  • State-of-the-art audiovisual equipment
  • Live satellite transmission upon request
  • Simultaneous translation
  • Bar-code labeled registration system

Venue and Accommodation

  • Provide optimal solution for event requirements
  • Provide choice of accommodations to meet participants’ needs
  • Full management of accommodations including pre and post conference requests

Social Program and Catering

  • Planning of social events, welcome reception, gala dinner
  • Entertainment programs geared to event participants
  • Educational tours
  • Accompanying persons program and guided tours

Event Staff

  • Multilingual hostesses
  • Interpreters, technicians, logistical staff
  • Security and local authority services

Pre and Post Event Tours

  • Tours specifically designed for event participants
  • Professional multi-lingual tour guides
  • Small groups for pleasurable sight-seeing with colleagues

Special Services

  • Enhancing and developing mailing lists
  • Locating new potential audiences
  • Successfully expanding participation

 

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