Initiating Projects
- Approaching company decision makers, senior management, board members of societies, authorities
- Obtain support of the idea to organize the event
- Identify event requirements and analyze realistic and achievable goals
Bid Materials
- Application with accurate and specific information in compliance with the event policies and requirements
Upon confirmed agreement the following activities are initiated
- Appoint project manager
- Target potential participation and create mailing lists
- Developing promotional material
- Assistance and coordination of Scientific Program
Budgeting
- Expenditure and revenue report with regular updates
- Calculation of break-even registration fee
- Risk assessment and contingencies
- Final post-event balance report
Financial Management
- Agree on fair organization management fee
- Establish rules and regulation on profit sharing
- Calculation of bad debt reserve and credit collection
Exhibition and Sponsorship
- Contacting and meeting with potential exhibitors
- Mapping exhibition area
- Providing exhibition support including promotional sessions
- Assistance in retaining sponsorship
Graphics, Printing and IT
- Design, printing and distribution of announcements, program, abstract book and CD, advertising
- Website design and maintenance
- Registration and website tracking system
Technologies
- State-of-the-art audiovisual equipment
- Live satellite transmission upon request
- Simultaneous translation
- Bar-code labeled registration system
Venue and Accommodation
- Provide optimal solution for event requirements
- Provide choice of accommodations to meet participants’ needs
- Full management of accommodations including pre and post conference requests
Social Program and Catering
- Planning of social events, welcome reception, gala dinner
- Entertainment programs geared to event participants
- Educational tours
- Accompanying persons program and guided tours
Event Staff
- Multilingual hostesses
- Interpreters, technicians, logistical staff
- Security and local authority services
Pre and Post Event Tours
- Tours specifically designed for event participants
- Professional multi-lingual tour guides
- Small groups for pleasurable sight-seeing with colleagues
Special Services
- Enhancing and developing mailing lists
- Locating new potential audiences
- Successfully expanding participation
